The only event bringing the plant-based movement to a mainstream audience.

June 5–6, 2020  •  Jacob K. Javits Convention Center  •  New York City

Look who is attending:

Exhibitor Resource Center


Now that you've reserved exhibit space, it's time to plan it and promote it!

If you have questions or need assistance please don't hesitate to contact our Exhibitor Services & Operations Team.

Jordan Brereton, Exhibitor Services Lou Mancini, Operations
203-416-1928 203-416-1926


Exhibitor Schedule

 Move In Days & Times

 Thursday                    June 4, 2020  8:00 AM - 4:30 PM

 Exhibit Days & Times

 Friday  June 5, 2020  10:00 AM - 6:00 PM
 Saturday  June 6, 2020  10:00 AM - 6:00 PM

 Move Out Day & Time

 Saturday  June 6, 2020  6:00 PM - 11:00 PM


Services, Utilities, Forms, etc.

Exhibitor Services Manual - Information & Forms
Click below to access forms and information


Additional Information & Forms

Deadlines & Checklist

Plant & Floral

General Show Information

Audio / Visual Services

Union Rules & Regulations

JAKE @ Javits Electric & Wifi Pricing

Booth Package FAQs

Javits Center Hand Carry Rules



Marketing Opportunities

Food Sampling

Hotel / Travel Information

Food Temps

Conference Schedule

Refrigerator Shipping Labels

What is my booth number?

Freezer Shipping Labels


City Harvest- Post Show Food Donation

International Customs Form



Exhibitor Deadlines & Checklist

 Pre Show
 Complete Immediately
Company Logo - If you purchased a logo to be placed with your exhibitor profile, send your logo to Jordan (
Register for Booth Staff / Exhibitor Badges. Exhibitors receive 4 exhibitor badges per 10x10 booth and booths in the Start Up Zone recieve 2 exhibitor badges.- Click here.
Advertising & Sponsorship Opportunities. To purchase event guide ads or other sponsorships contact Jake Caveny ( or 203-371-6322 x208) or Donna Brown ( or 203-416-1924).
Event Guide Ad Materials - Begin developing your ad materials if you purchased an ad. Here is the spec sheet.
Complimentary Marketing and Promotion Opportunities - take a look through these complimentary opportunities and plan your pre-show promotion - Click here.
April 10, 2020

Deadline to Update your Exhibitor Profile for the website and onsite Event Guide. Look at the Exhibitor List on our website.

An Exhibitor Profile includes company name, company url, and 50-word company description. Submit edits to Jordan Brereton ( 

To have your logo posted on the website and printed in the event guide along with your exhibitor profile there is a $500 charge.

 April 18, 2019
Lead Retrieval Advanced Pricing Expires. Lead Retrieval Order Forms and Information.
 April 26, 2019
Event Guide Ad Materials Due. Spec Sheet.
May 1, 2020
Exhibitor Insurance Due. All exhibitors must submit insurance. Here is what is required.
EAC Form Due. If you are using a third party contractor (not Freeman) to set up your booth then you need to submit an EAC Approval Form.
400sf or more Booth Rendition Due. If you have a 400sf booth or more then submit a booth rendition to Lou Mancini ( for approval.
May 10, 2019
Advanced Warehouse Opens! You can start sending freight to Freeman's Advanced Warehouse.
 May 11, 2020
Host Hotels - Discount Rates Expire. Visit the Hotel/Travel page for rates and details.

Freeman Discount Rate Expires. Order tables, chairs, carpeting, etc. by today to receive discount pricing. Also, if you order online prior to today then you receive an even larger discount on some items.

May 23, 2019
Javits Convention Center Utilities - Discount Rate Expires! If you need power, internet, cleaning, or plumbing in your booth order by today!
May 31, 2019
Audio/Visual Services Form Due. Here is the order form.
 May 30, 2019
Advanced Warehouse Closes! Make sure you get your freight to Freeman's Advanced Warehouse by today. After May 30th, prices will increase. 
Wednesday, June 3, 2020
Register for Booth Staff / Exhibitor Badges by today! Exhibitors receive 4 exhibitor badges per 10x10 booth and booths in the Start Up Zone recieve 2 exhibitor badges. - click here.
 At Show
 Thursday, June 4, 2020
Advanced Warehouse Freight Delivered
8:00 AM - 4:30 PM Move-in Hours
8:00 AM Direct Shipments Accepted at Show Site
8:00 AM - 4:30 PM Exhibit Services Available
 Friday, June 5, 2020 
8:00 AM Exhibitor Badges available for pick up at registration
10:00 AM - 6:00 PM Exhibit Hall Open
 Saturday, June 6, 2020
10:00 AM - 6:00 PM Exhibit Hall Open
6:00 PM - 11:00 PM Move-out Hours



Register Early for Best Rates.

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